Multimedia Team project email templates to reference or save as Gmail Templates.
Panels Key:
| Info |
|---|
Email that comes Who to include, from Team Manger |
| Tip |
|---|
Email that comes Who to include, from MMD |
Reply all suggestion
| Note |
|---|
Time sensitive note |
Required Emails
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MMD Assignments (Week 1)
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Media Services Intro (Week 2-3)
| Tip |
|---|
To: Faculty , |
Subject Line
eCampus Multimedia Team
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Scoping Meeting Follow-Up (Week 4)
| Tip |
|---|
To: Faculty, |
Subject Line
Course ### Media Scoping Follow-Up
Body
Hi [name],
It was a pleasure meeting with you to discuss media for your course.
[recap of what was discussed, additional meeting scheduled, etc]
[list of media deliverables, next steps, and timeline to complete]
Here are additional resources that will help:
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Media Status Update (Weeks 7-12)
Easiest to reply all to QA update emails.
| Tip |
|---|
To: Faculty |
Subject Line
Course ### Status Update
Body
Here's an update on media items for [COURSE ###].
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Media Complete Survey (Week 15)
| Note |
|---|
Send 1 week after completion of project |
| Info |
|---|
To: Faculty |
Subject Line
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Submit
Other Emails
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Film Day
...
| Note |
|---|
Send 2 days before scheduled film sessions. |
| Tip |
|---|
To: Faculty |
Subject Line
📽️ Course ### Upcoming Film Session 📽️
Body
Hello [FACULTY],
We look forward to your upcoming film session in the ES Studio on June 20 from 1p-3p[date] from [time to time].
Where
Ron and Linda Yanke Family Research Park, 220 E. Parkcenter Blvd
Visitor Parking parking spaces are available near the front entrance
When you enter the building, take a right for the Extended Studies offices and a staff member will help you locate our film studio
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Greenscreen, blue, black, or white curtains? We recommend blue
sitting or standing?
scripts to be added to the teleprompter
...
Cell: ###-###-####
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Video First Drafts
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| Note |
|---|
Sent 1-2 days after film session |
| Tip |
|---|
To: Faculty |
Hello [FACULTY],
Your video first drafts are now available for review. These are the best cuts from each of your takes. Please let me know if you notice any issues.
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Caption Request (internal)
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| Tip |
|---|
To: ecampusvetting@boisestate.edu |
All videos for [COURSE] are ready for captioning here: [PANOPTO FOLDER LINK]
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Thank you!
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PowerPoint Recordings
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| Tip |
|---|
To: Faculty |
Hi XXXX,
We recommend recording PowerPoint presentations withPanopto using your Boise State credentials. Once you’ve logged into Panopto, see Recording Presentations.
Please let me know if you have any additional questions.
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