Content Comparison

Multimedia Team project email templates to reference or save as Gmail Templates.

Jump toPanels Key:

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Required Emails

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MMD Assignments (Week 1)

Here are your MMD project assignments for the [CDD Cycle].

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Media Services Intro (Week 2-3)

Subject Line

eCampus Multimedia Team

Body

Hello [faculty developerProfessor],

I'm [Name], the Multimedia Developer (MMD) assigned to your online course design project. You may not have had a chance to talk with your IDC yet about media, but when it comes to making your course even more exciting, you’ve got help! 

Check out our Multimedia Team Presentation to learn more about us and what we can do.

We’ll meet with you in a couple of weeks, but feel free to reach out if you have any questions.

For the IDC,

• Add MMD to Week 4 Scoping Meeting

• Add MMD to Week 7 Transition Meeting (as optional)

• Add MMD to the Canvas Course

 , [Course ###]. 

Our Multimedia team can help you develop custom video, images, animations, and interactives and incorporate them into your course to enhance the learning process. 

We'll be meeting soon! In the meantime, here are some questions to identify where we might be able to help:

• What are you having trouble communicating to students?

• What are your students struggling with?

• What concepts are difficult to convey or understand?

Here are some useful links to media resources and an overview of what our team does:
Multimedia Team Portfolio
Creating Multimedia How Tos and Best Practices
Panopto Video Guides

I look forward to working with you this semester!

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Scoping Meeting Follow-Up (Week 4)

Subject Line

Course ### Media Scoping Follow-Up

Body

Hi [name],

It was a pleasure meeting with you to discuss media for your course.

[recap of what was discussed, additional meeting scheduled, etc]

• [list of media deliverables, next steps, and timeline to complete]

Here are additional resources that will help:

• Multimedia Team Portfolio - examples from other courses we’ve helped

• Panopto - Learn how to use Boise State’s video platform

• Video Best Practices - Tips for creating better videosMultimedia Team Canvas (accept invite in Canvas) - see how media looks in a course

Please don't hesitate to reach out should any additional questions or concerns come up. 

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Media Status Update (Weeks 7-12)

Here's an update on media items for [COURSE ###].

In-Progress

• XXXX

Need Review

• XXXX

Waiting On Faculty

• XXXX

Any media items still waiting on faculty by week 12 will be canceled as our work has shifted to the next semester's courses.

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Hi Team,

Here’s a quick MEDIA update and some next steps:

✅ Completed:

• XXXX

🚀 Action Items:

• [Instructor/IDC] – XXXX

• [Instructor/IDC] – XXXX

• [MMD] – XXXX

Let me know how I can assist with any part of this process.

⏲️ Deadlines Reminder:

Week 10 - last week for me to receive any additional media requests
Week 12 - all media tasks completed
Week 13 - unfinished media marked ‘Canceled’ in Creative Brief with notes

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Media Completion (Week 12)

Hi Team,

This is the final MEDIA update for this project. I have completed all the media for this course.

✅ Completed:

• XXXX

• XXXX

🚀 Action Items:

• [Instructor/IDC] – Please verify that I’ve completed all media requests for this course.

🚨 Canceled:

The following items were ‘Canceled’ and noted in the Creative Brief:

• XXXX

I’m happy to help with any remaining questions or concerns. 

Sincerely,

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Media Complete Survey (Week 15)

You can copy and paste from eCampusvideo email template.

Schedule send to faculty once media is officially complete.

Link To Google Form

Other Emails

Film Day

Note
Send 1 week after completion of project

Info
To: Faculty

Subject Line

eCampus Multimedia Team

Body

Hi [faculty developer]

To make sure we’re providing the best service possible I’d love to know:

1. What you found most valuable working with our team?

2. One thing we could have done better?

3. If you’d recommend our services to a colleague? Why or why not?

Any feedback you provide is greatly appreciated.

Thank you,

Submit

Other Emails

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End Of Week Summary

Subject: End-of-Week Summary

Hi Team,

Here’s my work summary for this week:

Completed:

• [Brief description of completed task 1]

• [Brief description of completed task 2]

• [Brief description of completed task 3]

In Progress:

• [Ongoing task 1 and its current status - done by ###]

• [Ongoing task 2 and its current status - done by ###]

Challenges & Questions:

• [Any roadblocks or questions that need input]

Next Week’s Priorities:

• [Planned task 1 - done by ###]

• [Planned task 2 - done by ###]

• [Planned task 2 - done by ###]

Let me know if there’s anything else you need from me. Have a great weekend!

Best,
[Name]

Film Day

Subject Line

📽️ Course ### Upcoming Film Session 📽️

Body

Hello [FACULTY],

We look forward to your upcoming film session in the ES Studio on June 20 from 1p-3p[date] from [time to time].

Where
Ron and Linda Yanke Family Research Park, 220 E. Parkcenter Blvd

• Visitor Parking parking spaces are available near the front entrance

• When you enter the building, take a right for the Extended Studies offices and a staff member will help you locate our film studio

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• Greenscreen, blue, black, or white curtains? We recommend blue

• sitting or standing?

• scripts to be added to the teleprompter

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Cell: ###-###-####

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Video First Drafts

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Hello [FACULTY],

Your video first drafts are now available for review. These are the best cuts from each of your takes. Please let me know if you notice any issues.

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Caption Request (internal)

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Tip
To: ecampusvetting@boisestate.edu

All videos for [COURSE] are ready for captioning here: [PANOPTO FOLDER LINK]

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Thank you!

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PowerPoint Recordings

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Tip
To: Faculty CC: IDC

Hi XXXX, 

We recommend recording PowerPoint presentations withPanopto using your Boise State credentials. Once you’ve logged into Panopto, see Recording Presentations.

Please let me know if you have any additional questions.

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