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Multimedia Team project email templates to reference or save as Gmail Templates.

Panels Key:

Email that comes from Team Manger

Email that comes from MMD

Required Emails

MMD Assignments (Week 1)

To: eC2-Instructional-Design

Here are your MMD project assignments for the [CDD Cycle].

To-Do Items:

  • Add MMD to Week 3 or 4 Scoping Meeting as soon as possible

  • Add MMD to Week 7 Transition Meeting (as optional)

  • Add MMD to the Canvas Course (as soon as possible)

[insert table here with projects and assigned MMD]

Media Services Intro (Week 2-3)

To: Faculty,
CC: IDC

Subject Line

eCampus Multimedia Team

Body

Hello [faculty developer],

I'm [name], the Multimedia Developer (MMD) assigned to help you with [course ###].

Whether you need to create voiceovers for a slide deck, or an immersive experience for your students, we have the tools and expertise to enhance your course for a more impactful learning experience.

https://boisestateecampus.atlassian.net/l/cp/W4sL702L

Here are a few guiding questions for you to help plan media development for your course:

  • What are your course’s “big ideas”?

  • Which learning outcomes or topics do students tend to struggle with most?

  • Which concepts would be delivered more effectively with multimedia?

I look forward to working with you this semester!

Scoping Meeting Follow-Up (Week 4)

To Faculty, CC: IDC

It was a pleasure meeting with you to discuss media for your course.

Here are additional resources that will help:

Please don't hesitate to reach out should any additional questions or concerns come up. 

 

Thanks,

Media Status Update (Weeks 7-12)

To: Faculty
CC: IDC, QA, CD, CAS (see Blueprint ‘Team Information’)

Here's an update on media items for [COURSE ###].

 

In-Progress

  • XXXX

Need Review

  • XXXX

Waiting On Faculty

  • XXXX

Any media items still waiting on faculty by week 12 will be canceled as our work has shifted to the next semester's courses.

 

If you have any questions feel free to reach out!

Media Complete Survey (Week 15)

To: Faculty

Subject Line

eCampus Multimedia Team

Body

Hi [faculty developer]

To make sure we’re providing the best service possible I’d love to know:

  1. What you found most valuable working with our team?

  2. One thing we could have done better?

  3. If you’d recommend our services to a colleague? Why or why not?

Any feedback you provide is greatly appreciated.

Thank you,

Submit

Other Emails

Film Day

The following email is sent to Faculty Developer(s) 24-48 hours before scheduled film sessions.

Hello [FACULTY],

We look forward to your upcoming film session in the ES Studio on June 20 from 1p-3p.

Where
Ron and Linda Yanke Family Research Park, 220 E. Parkcenter Blvd

  • Visitor Parking spaces are available near the front entrance

  • When you enter the building, take a right for the Extended Studies offices and a staff member will help you locate our film studio

To Do
Please reply with the following for studio prep:

  • Greenscreen, blue, black, or white curtains?

  • sitting or standing?

  • scripts to be added to the teleprompter

Film Day Recommendations:

  • Practice ahead of time

  • Clothing to avoid: same color as background, stripes, logos, words, or busy patterns

  • Bring a water bottle, chapstick, comb, or other "beauty" items if needed

  • Wear comfy shoes. They won't be visible on camera.

Thanks,

[Your Name]

Cell: ###-###-####

Video First Drafts

Used after filming videos and rendering first cuts. Upload videos to Panopto > First Drafts Folder and add folder link to email.

Hello [FACULTY],

Your video first drafts are now available for review. These are the best cuts from each of your takes. Please let me know if you notice any issues.

  • Correct Video Titles?

  • Thumbnail Image?

  • Lower-third (name and title)?

  • Cuts or changes to content?

With your approval, I'll get to work on adding visuals and notify you when the next draft(s) are ready for review.

Thanks,

Caption Request (internal)

 

All videos for [COURSE] are ready for captioning here: [PANOPTO FOLDER LINK]

Please add a bumper to the end of each video. Bumpers can be found in our Shared Bumpers Panopto Folder. If needed add Boise State Thumbnail.

Thank you!

PowerPoint Recordings

 

Hi XXXX, 

We recommend recording PowerPoint presentations withPanopto using your Boise State credentials. Once you’ve logged into Panopto, see Recording Presentations.

Please let me know if you have any additional questions.

Thanks,

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