Email Templates (Media Projects)

Multimedia Team project email templates to reference or save as Gmail Templates.

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Required Emails

MMD Assignments (Week 1)

Here are your MMD project assignments for the [CDD Cycle].

To-Do Items:

• Add MMD to Week 3 or 4 Scoping Meeting as soon as possible

• Add MMD to Week 7 Transition Meeting (as optional)

• Add MMD to the Canvas Course (as soon as possible)

[insert table here with projects and assigned MMD]

Media Services Intro (Week 2-3)

Subject Line

eCampus Multimedia Team

Body

Hello [faculty developer],

I'm the Multimedia Developer (MMD) assigned to your project. You may not have had a chance to talk with your IDC yet about media, but when it comes to making your course even more exciting, you’ve got help! 

Check out our Multimedia Team Presentation to learn more about us and what we can do.

We’ll meet with you in a couple of weeks, but feel free to reach out if you have any questions.

For the IDC,

• Add MMD to Week 4 Scoping Meeting

• Add MMD to Week 7 Transition Meeting (as optional)

• Add MMD to the Canvas Course

I look forward to working with you this semester!

Scoping Meeting Follow-Up (Week 4)

It was a pleasure meeting with you to discuss media for your course.

Here are additional resources that will help:

• Multimedia Team Portfolio - examples from other courses we’ve helped

• Panopto - Learn how to use Boise State’s video platform

• Video Best Practices - Tips for creating better videos

• Multimedia Team Canvas (accept invite in Canvas) - see how media looks in a course

Please don't hesitate to reach out should any additional questions or concerns come up. 

Thanks,

Media Status Update (Weeks 7-12)

Here's an update on media items for [COURSE ###].

In-Progress

• XXXX

Need Review

• XXXX

Waiting On Faculty

• XXXX

Any media items still waiting on faculty by week 12 will be canceled as our work has shifted to the next semester's courses.

If you have any questions feel free to reach out!

Media Complete Survey (Week 15)

You can copy and paste from eCampusvideo email template.

Schedule send to faculty once media is officially complete.

Link To Google Form

Other Emails

Film Day

Hello [FACULTY],

We look forward to your upcoming film session in the ES Studio on June 20 from 1p-3p.

Where
Ron and Linda Yanke Family Research Park, 220 E. Parkcenter Blvd

• Visitor Parking spaces are available near the front entrance

• When you enter the building, take a right for the Extended Studies offices and a staff member will help you locate our film studio

To Do
Please reply with the following for studio prep:

• Greenscreen, blue, black, or white curtains?

• sitting or standing?

• scripts to be added to the teleprompter

Film Day Recommendations:

• Practice ahead of time

• Clothing to avoid: same color as background, stripes, logos, words, or busy patterns

• Bring a water bottle, chapstick, comb, or other "beauty" items if needed

• Wear comfy shoes. They won't be visible on camera.

Thanks,

[Your Name]

Cell: ###-###-####

Video First Drafts

Hello [FACULTY],

Your video first drafts are now available for review. These are the best cuts from each of your takes. Please let me know if you notice any issues.

• Correct Video Titles?

• Thumbnail Image?

• Lower-third (name and title)?

• Cuts or changes to content?

With your approval, I'll get to work on adding visuals and notify you when the next draft(s) are ready for review.

Thanks,

Caption Request (internal)

All videos for [COURSE] are ready for captioning here: [PANOPTO FOLDER LINK]

Please add a bumper to the end of each video. Bumpers can be found in our Shared Bumpers Panopto Folder. If needed add Boise State Thumbnail.

Thank you!

PowerPoint Recordings

Hi XXXX, 

We recommend recording PowerPoint presentations withPanopto using your Boise State credentials. Once you’ve logged into Panopto, see Recording Presentations.

Please let me know if you have any additional questions.

Thanks,