Content Comparison

Work Expectations for Multimedia Student Assistants (MSA)

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Work Schedule

Schedules are created around class schedules each semester with the following in mind:

• 20 hours per week, 8a-6p, M-F

• work from the Yanke office

• dressed business casual

Schedule adjustments can be made (e.g. test, project, vacation, etc.) as needed but in general, should be the same from week to week.

Google Calendar

1. Your work calendar shows the schedule you will be working each week

   1. Any adjustments should be made before 8a Monday morning and communicated with the MM Team

2. Meetings

   1. Check your calendar daily for meetings you’ve been invited to

   2. Accept or decline with reason using note (e.g. class, doctor appointment, etc), message organizer if needed

   3. If you miss the MM Team Meeting, check the agenda for what you missed

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1. Monitor Email and Chat during work hours and respond as quickly as possible

   1. Enable notifications for Google Chrome
      

      

2. Check and respond to any emails at the beginning of your shift and throughout the day

Studio / Equipment

After you’ve checked emails, calendar’s and chat, check that:

• ES Studio is clean and organized for next shoot

• Software is up-to-date on computer, ipads, apps, wireless mics, cameras, lenses, lights, etc

• SD Cards are clean and ready for filming in cameras, files found are on Video Server

• All equipment is accounted for and tracked properly using https://trello.com/b/z3zJcNcm/mm-equipment

Daily Tasks

Your Trello Board is used for managing your tasks. (see also MSA Tasks Process)

1. Review Trello notifications in upper-right corner of board

2. Add comments on Trello cards to document progress or questions that arise

3. Chat MMDs directly with questions for quicker responses

Quickbase

1. Log time spent on projects in QuickBase daily with accurate notes on what was done

   1. Times should closely match hours worked in PeopleSoft

2. If you aren’t sure where to log time, ask the MM Team for help

   1. Trello can be used to keep track of hours on tasks temporarily

Trello

1. Check and respond to any Trello messages at the beginning of your shift

2. Add comments on Trello tasks to document progress or questions that arise

Time Logging

1. The hours you worked are entered in PeopleSoft and submitted weekly

   1. Times entered should closely match the times you’ve logged for projects in QuickabaseQuickbase

   2. If you aren’t sure where to log time, chat the MM Team for help

Reviews

1. Check-in daily, during work hours, with MMD on items you are working on. This can be accomplished by

   1. Scheduling a meeting

   2. Using Google Chat

   3. Sending an Email

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1. Quickbase hours entered with notes on projects

2. Email end-of-week summary to all MM Team members with a list of items for the following (Trello can help with this):

   1. Done - What tasks you’ve finished

   2. Doing - What tasks you are working on, what’s left to finish them, and when you expect to be done

   3. Need Review - Items needing review

   4. To Do - Tasks you’ve yet to start

3. Check next week’s schedule is accurate before going home for the weekend

4. Work hours entered and submitted in PeopleSoft(copy from Trello card comments)

   • message MM Team chat if you need a task created

5. End of Week Summary emailed to MM Team

6. Work calendar for next week reviewed and updated

7. Add any items to discuss to MM Team agenda

8. Timesheet submitted

9. Enjoy your weekend!