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Gmail is Boise State’s officially supported, full-featured email client. To learn more check out the following:

Email Signatures

https://support.google.com/mail/answer/8395?hl=en&co=GENIE.Platform%3DDesktop

https://docs.google.com/document/d/110YhcUQsI82DU9nmZtQaQmJf0ScOmlQday6dgN594Kk/edit

MM Team Email

The Multimedia Team’s email address is eCampusvideo@boisestate.edu which allows us to field general inquiries related to Multimedia in online courses, as well as, serve as the email used for software accounts such as Adobe CC, Google Drive, iCloud, Panopto, H5P, Pressbooks, Promptsmart, etc. allowing us to handle the test of time and easily share access with team members.

Each week an MMD is assigned to monitor emails sent to our eCampusVideo account at the beginning and end of each day. The person assigned is indicated via the eCampus Video Google Calendar and MMD Calendar assigned.

Email Templates

You may want to reference the following emails or save them as Gmail Templates.

Caption Request (internal)

All videos for [COURSE] are ready for captioning here: [PANOPTO FOLDER LINK]

Please add a bumper to the end of each video. Bumpers can be found in our Shared Bumpers Panopto Folder. If needed add Boise State Thumbnail.

Thank you!

Caption Request (external)

(fwd to ecampusvetting@boisestate.edu)

Thank you for your inquiry:

We’ve forwarded you to our Copyright and Accessibility team who can further assist you with this request.

H5P Help

Hi XXXX,

I received your inquiry about H5P and wanted to provide you with some helpful resources:

I'm happy to meet with you online to answer any questions. You can find a link to my calendar below.

Thanks,

Out-Of-Office

This applies to being out for 3 or more days. https://support.google.com/mail/answer/25922?hl=en&co=GENIE.Platform%3DDesktop

Subject Line: Out-of-office

Hello,

Thank you for your email. I’m currently out of the office until [return date].

For assistance while I'm away, please email ecampusvideo@boisestate.edu.

PowerPoint Recordings

Hi XXXX, 

We recommend recording PowerPoint presentations withPanopto using your Boise State credentials. Once you’ve logged into Panopto, see Recording Presentations.

Please let me know if you have any additional questions.

Thanks,

New Employee


Welcome [INSERT NAME] to [INSERT TEAM]

The Multimedia Team at eCampus Center would like to welcome [INSERT NAME] as our new Multimedia Developer.

[INSERT BIO AND PHOTO]

Interview Request

Hi [Name],

Thank you for submitting your application to [company name]. We were impressed by your resume and we would like to invite you to an interview [at our office / via telephone] on [date]. The interview will be conducted by [name of Manager, Supervisor, etc.]. Please let us know in your response which of the following times would suit your schedule:

10:00am, 11:00am, 3:00pm

In addition, please bring a copy of your resume and your [driver’s license, references, etc.] to the interview.

Please let us know if you have any questions. We look forward to meeting with you.

MMD Rejection

Subject Line:

Multimedia Developer Position


[CANDIDATE NAME],

I want to commend you for the time and effort you put forth for the Multimedia Developer position. We had some tremendous candidates to choose from and unfortunately you were not selected at this time. If this is truly an area of interest to you, I would encourage you to continue working on projects related to online learning (personal or professional) and adding to your portfolio to showcase for future opportunities.

Please don't hesitate to reach out with any questions or concerns.

Sincerely,

Reference Check

Subject Line:

[CANDIDATE NAME] Reference Check


Good Morning,

My name is [YOUR NAME]  and I'm reaching out regarding [CANDIDATE NAME] who applied for the Multimedia Developer position with Boise State University. [CANDIDATE FIRST NAME] listed you as a reference and I'm hoping for a few minutes of your time to verify some information. Feel free to use this link ← [YOUR CALENDAR LINK] to find a time that works best for both of us. Your time is greatly appreciated.

Thank you,

MMD Student Interview (Calendar Event)

Location:

Ron and Linda Family Research Park
Room: [Conference Room]

Description:

Overview

This will be an informal interview for [STUDENT FIRST NAME] to share portfolio materials, let us get to know one another better and answer any questions. 

Agenda

  • Student Portfolio Presentation (10-15 mins)

  • Q&A (10-15 mins)

  • Additional time if needed

Instructions

Lane and [STUDENT FIRST NAME] to meet in the main entrance lobby. Visitor parking spaces are available if needed. The meeting will be held in conference room 401.

For Help

Lane's Cell: 480.842.1528

Attachments:

[attach application materials]

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